Every box in your archive has a code and a place, and comes back when you need it
CTL Storage keeps your company archive offsite, indexes it, scans it, returns any file when you need it, and destroys it with a certificate when its time is up. You get your office space back and always know where every document is.
- Department
- General Accounts
- Contents
- Supplier invoices
- Period
- 2019 – 2021
- Shelf
- C-14-03
The full life of an archive, from collection to destruction
From a crowded archive room to a file you can find by its code. Pick what you need, or combine services under one contract.
Records & Archive Storage
Offsite storage for archive boxes, each with its own code and shelf location.
Service details →Document Scanning & Digitisation
Paper documents converted into indexed digital files, with originals kept safe.
Service details →Indexing & Data Entry
Sorting, classification and data capture at box, file or document level.
Service details →Retrieval & Delivery
Boxes or files delivered to your office, or sent as a scanned copy.
Service details →On-site Archive Organisation
An archiving team working at your site to sort, number and inventory files.
Service details →Archive Relocation
Archive moves between sites, inventoried before and matched after.
Service details →Secure Destruction & Shredding
Industrial shredding of confidential documents, with chain of custody and a certificate.
Service details →Security & certifications
ISO 9001 and ISO/IEC 27001, monitored warehouses, and controls on every movement.
How we protect your archive →From the survey to your first retrieval
The same steps for every client, scaled to the archive. You can start with one department or the oldest records.
Details, controls and pricingSurvey
We look at the size and condition of your archive and the document types, and identify the services you actually need.
Collection and coding
We collect the boxes against a signed receipt and give each one a unique code linked to its contents.
Storage
Each box gets a defined shelf location, and you receive the inventory.
Retrieval
Request a box or file by its code, and receive the original or a scanned copy.
Ongoing service
A detailed monthly invoice, a log of every movement, and new boxes added whenever you need.
Every industry has its own documents and its own way of searching them
Banks, Finance & Insurance
KYC files and customer identity documents, Financing contracts, promissory notes and collateral, and more.
Our approach →Pharma & Healthcare
Batch manufacturing records, Product registration files and regulatory correspondence, and more.
Our approach →Law, Accounting & Audit Firms
Case files, pleadings and judgments, Audit working papers and reports, and more.
Our approach →Real Estate & Construction
Unit contracts and customer files, Payment certificates and contractor documents, and more.
Our approach →Multi-branch Companies & HR
Current and former employee files, Invoices and accounting documents, and more.
Our approach →Another industry?
Tell us what documents you hold and how you search them, and we'll suggest the right index level and services.
Contact us →An operating partner for your archive, not just a warehouse
A warehouse holds boxes. What your company needs is to find the document when it matters, and that is operational work before it is space.
Certified for quality and information security
We run a quality management system certified to ISO 9001 and an information security management system certified to ISO/IEC 27001, in monitored warehouses equipped to protect paper.
Every archive service in one place
Storage, scanning, indexing, relocation, on-site work and destruction under one contract and one point of accountability.
An operations and data team behind it
CTL Storage is part of Contalents, which has run operational teams and data operations since 2019. Indexing here is structured work with quality review.
Pay for what you use
Storage per box, and every other service by its own clear unit. No charges that are not in the quote.
What is offsite records storage?
It means moving your paper archive from your premises to a specialist warehouse, where every box is recorded with a code and location and retrieved on request. You pay for the space you actually use instead of renting a whole archive room.
How is archive storage priced?
Storage is per box per month, and every other service has its own unit: retrieval per request, delivery per trip, indexing per file or box, scanning per page, on-site work per person per day, destruction per box or container. We send a quote once we know the volume and the services you need.
What size of archive is right for you?
We work with companies whose archive is large enough to justify offsite storage. Send us an approximate box count and we will tell you directly whether the service makes sense for you.
Who can access our files?
Only our authorised operations team, inside warehouses with CCTV and controlled access, and the people your company authorises in writing to request retrievals. Every movement is logged with its date and the person who requested it.
Keep your archive in-house, or move it offsite?
A practical comparison of the two options: real cost, risk and speed of access. Read it before you decide.
Read the comparisonWhat the comparison covers
- The cost of space, staff time and searching
- Fire, humidity and loss risks
- Who can reach the documents, and how that is recorded
- When keeping the archive in-house is the better choice