Your office space is too expensive to be an archive
We collect archive boxes from your office or storeroom, give each one a unique code, and shelve it in a dedicated, monitored records warehouse with fire protection and climate control. When you need a file, you request it and it comes back to you.
- Department
- General Accounts
- Contents
- Supplier invoices
- Period
- 2019 – 2021
- Shelf
- C-14-03
Why companies need this service
An in-house archive occupies space you pay rent on every month, and it piles up in rooms where nobody knows exactly what is inside.
When a document is needed for a tax review, a lawsuit or an audit, the search starts from zero and pulls people away from their real work.
How we deliver Records & Archive Storage
Survey and count
We assess the number of boxes, their condition, the document types, and the retention periods set by your policy.
Packing and collection
Loose files go into standard archive boxes where needed, and we sign a receipt listing every box and its code.
Coding and registration
Each box receives a unique code linked to the department, period and a description of its contents.
Shelving
Each box is placed in a specific shelf location, recorded against its code.
Retrieval on request
Your authorised staff request a box or a file, and we deliver it against a signed handover note.
What you receive
- A full inventory of every box, its code and its location
- A signed receipt for every movement in or out
- A detailed monthly invoice based on boxes stored and services used
- New boxes added on a regular schedule as your archive grows
Most requested by
The industries that ask for this service most often:
What clients ask about Records & Archive Storage
How is storage priced?
Storage is charged per box per month. Retrieval, transport and indexing are priced separately by volume, so you pay only for what you actually use.
Who can request a file from the archive?
Only the people your company names in writing. Requests from anyone outside that list are not processed.
Can we take the whole archive back if we end the contract?
Yes. The contract sets out how and when the archive is returned, and it is handed back matched against the inventory.
Services that go with this one
Document Scanning & Digitisation
Paper documents converted into indexed digital files, with originals kept safe.
Service details →Indexing & Data Entry
Sorting, classification and data capture at box, file or document level.
Service details →Retrieval & Delivery
Boxes or files delivered to your office, or sent as a scanned copy.
Service details →